Job Description

This C-suite is seeking an experienced professional to jump into this growing company and support the CEO. The ideal professional has superior administrative skills, a can-do spirit with personal task support, and a catch-all attitude across a team. The Executive Assistant will organize the CEO’s challenging schedules with domestic and international travel booking, high-level internal and external communication, relationship-building, general office management, and light personal assistance. If you are seeking a chance to bring your experience to the next level and offer extraordinary administrative support skills with extreme detail, send your resume today!

Key Responsibilities:

• Act as a main point of contact and liaison to a C-level executive.
• Actively participate across internal meetings and conferences, providing preparation materials, reports, presentations, and meeting notes.
• Prepare and edit presentation decks with a meticulous eye for detail.
• Monitor project deadlines, assuring objectives are progressing and initiatives are being met.
• Compose internal and external memos, reports and content surrounding key deliverables.
• Arrange domestic and international travel, alongside detailed itineraries and ground transportation assistance.
• Input and maintain database with accuracy for reports and tracking needs.
• Help maintain organized, stocked, and clean office spaces for everyone; communicating with building vendors and contacts when necessary.
• Spearhead research projects, assist with event coordination and scheduling, and any ad hoc administrative support.
• Provide personal support as needed, managing ad hoc requests with discretion and efficiency.

Why You’ll Love Working Here:

• Opportunity to work in a sports/entertainment environment.
• Competitive bonus opportunities along with benefit offerings.

What We’re Looking For:

• Expert-level assistant. You are an experienced Executive Assistant and understand the demands of supporting a CEO.
• Detail-oriented. You don’t lose sight of the small details when working towards the big picture.
• Tech-savvy. You can quickly learn new software systems and enjoy using MS Office products.
• Versatile. You are comfortable working in ambiguity and can quickly adapt to constant changes.
• Personable. You are tactful, diplomatic, and professional in your verbal, written, and interpersonal communication.
• On demand. You can flex your time to meet the needs of the C-suite and understand the importance of being a reliable assistant to high-level leadership.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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