Job Description

Job Description

A large automotive company in the Bay Area is looking for a motivated and accomplished Project Coordinator to join their Bay Area R&D Infrastructure team.

What You’ll Do

• Managing workload – prioritizing work and ensuring deadlines are met.

• Project Start-Up/Initiation including contracts, RFP/RFBs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.

• Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas/notes.

• Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, drafting RFI/Submittals and maintaining tracking logs, balancing project budgets, and managing deliverables and providing weekly updates.

• Proposal and Bid-leveling activities and development of Request for Proposals/Requests for Bids for external vendors, consultants, and contractors.

• Site visits including reviewing and documenting existing conditions or construction progress.

• Coordination with AHJ’s including permit submissions, project reviews, processing fees.

• Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.

• Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc. as well as fostering relationships with AHJs.

• Supporting updates to project schedules in MS Project or budget updates in Project Management software.

• Primarily based in Bay Area, CA (either Fremont or Palo Alto) with travel to other Bay Area locations on as-needed basis.

Required Skills & Experience

- 5+ years of experience coming from an engineering, architecture or construction firm.

- Bachelor's Degree in Construction Management or Science, Technology, Engineering or Math (STEM).

- Experience with Bluebeam

- Experience writing RFI's and submittals

- Experience with Autodesk Construction Cloud (ACC), SharePoint, and/or Procore

Nice to Have Skills & Experience

- Experience with MS Project or P6.

- Experience with AutoCAD and/or Revit.

- Experience with rendering software such as Twinmotion

- Experience with permitting or other jurisdictional relationship building.

Compensation:

$35/hr to $45/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

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