Job Description

About Guild Capital

Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth.

The Personal Assistant role and responsibilities

We are seeking an exceptional Personal Assistant to provide essential support to Guild’s Chairman. The Personal Assistant will be a dual role that requires superior organizational abilities, meticulous attention to detail, unwavering discretion, and the capacity to anticipate needs while managing multiple priorities simultaneously.

• Manage complex calendar and schedule appointments, ensuring no conflicts and optimal time management
• Work with the Chairman’s Office and other Executive Assistants to coordinate domestic and international travel arrangements including private aviation, accommodations, transportation, and itineraries
• Handle sensitive personal and professional correspondence with the utmost confidentiality
• Screen calls, emails, and visitors, prioritizing communications appropriately
• Arrange and coordinate personal events and entertainment, including private dining experiences
• Manage personal shopping, gift procurement, and special occasion planning
• Prepare for and help plan any travel itineraries
• Liaise with other staff members, family office personnel, and service providers
• Develop relationships with vendors to handle last-minute requests related to security, drivers, cleaning, etc.
• Process expense reports and maintain accurate records of personal expenditures
• Execute special projects and ad-hoc requests with efficiency and discretion
• Coordinate with household staff including housekeepers, chefs, gardeners, and security personnel
• Manage vendor relationships and service contracts for real estate properties
• Ensure properties are properly prepared before principal's arrival and maintained during absence

Requirements

• 1+ years of experience as a personal assistant in a professional capacity
• Exceptional organizational skills with ability to prioritize competing demands
• Excellent written and verbal communication skills
• Strong problem-solving abilities and resourcefulness
• Proficiency with technology including Microsoft Office Suite, property management software, and travel booking platforms
• Valid driver's license with clean driving record
• Passport and ability to travel internationally on short notice
• Financial acumen to manage substantial budgets and expense reporting
• Proactive, anticipatory mindset
• Detail-oriented with excellent follow-through

Other considerations

• Position requires flexibility with working hours including evenings, weekends, and holidays as needed
• Domestic and potentially international travel required

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