Job Description

• Opens the office for the day and makes sure calendars and supplies are up-to-date.
• Processes Daily Incoming Mail
• Processes Daily Outgoing Mail – USPS, FEDEX, etc.
• Office Runner (as needed)
• Answers incoming calls and makes outgoing calls – transfers calls as appropriate – takes messages as appropriate.
• Answers Intake Calls from Potential Clients – gathers pertinent information from potential clients – records and distributes information via Slack and Email
• Creates new folders in Dropbox for potential clients and saves all information in folder.
• Receives invoices and processes all case related and monthly invoices for payments.
• Maintains Rickels accounting files as necessary.
• Makes copies as necessary.
• Maintains copiers – coordinates maintenance with Cartridge World – schedules appointments and works with Cartridge World personnel for copier troubleshooting and repairs.
• Replaced copier/printer toner cartridges as necessary. Orders toner cartridges as needed.
• Coordinates with IT department RE updates and troubleshooting
• Orders office supplies for office.
• Orders snacks, drinks, and paper products for office.
• Stocks refrigerator with drinks. Stocks snack basket as needed.
• Calendars deadlines and reminders on office Google calendar.
• Maintains Paul’s paper calendars.
• Assists Paralegals as necessary.
• Redacts medical records.
• Requests medical records from Streamlined.
• Organizes and maintains physical case files.
• Tidies up the office (janitors only provide trash and vacuum services)
• Sets up appointments with Vendors
• Set up meeting areas for clients, depositions, or other.
• Trial Runner

• is available during trials to gather supplies, make sure lunches are ready for breaks, dinners are available for all involved.

• Retrieves and processes PARF Mail from Post Office on Kavanaugh.
• Deposits donations and maintains PARF (501(c)(3) & 501(c)(4) accounts) spreadsheets
• Prepare letters and checks to pay PARF invoices.
• Maintain and disburse EOY PARF Donation letters

• Scans and emails any incoming mail
• Helps Accountant note credit card and bank charges on statements

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