Job Description

The Company is a leading electrical equipment manufacturing and energy solutions provider.

Position Overview

The successful candidate will be responsible for securing the most reasonable and competitive prices for the local work scopes (Insulation oil, Transportation, and Installation), identifying feasibility of transportation based on collected data from vendors and clarifying between Sales team and Subcontractors for any of difficulties and uncertainties in carrying out a project.

In addition, “Contract Specialist” is also working on making a bidding procedure, evaluating, and selecting the vendors who meet our internal evaluation criteria (Spot or Quarterly basis) for the projects which have been awarded.

Responsibilities

• Identify bidding projects that require a response to quotations for the local work scopes (Insulation Oil, Transportation, and Installation) requested by Sales team.
• Coordinate the return schedule for quotes with Sales team and vendors to meet the due.
• Release RFQ to local subcontractors and make sure to receive sufficient quotations in time.
• The job responsibility doesn’t end on just sending out the RFQ to vendors but be extended to monitoring the process and making sure to get enough quotations by the target date/time.
• Entering data in quotation table accurately and efficiently, while ensuring the integrity of the information.
• All the quotations need to be managed and stored in master document on a regular basis as the historical data for your future quotations.
• For the better management and evaluation, it can be considered to divide several groups based on the destination of the projects.
• Summarize and analyze budgetary quotations collected by vendors to judge whether they are at the adequate level.
• Consider and make your own suggestion for your recommended quotes for the bidding based on your historical data and experience and report to management for final approval.
• Respond to Sales team for the final quotations in a timely manner.
• Review the production schedules for two factories and list up all on-hand projects subject to targeting delivery date without missing any projects.
• Collect all information necessary for bidding by all the related teams and prepare RFQ document with back-up data.
• Making a bidding procedure (Spot or Quarterly basis) for transportation and installation.
• Release RFQ to our approved vendors and clarify all their commercial and technical questions during the bidding process.
• Summarize and analyze the firm quotations submitted by vendors with our internal evaluation criteria such as “Performance Evaluation” based on total evaluated cost.
• Report to management for final approval with analysis data (Budget vs Quotes, Face Price vs Total Evaluated Cost etc.), evaluation sheet and summarized quotation sheet.
• Award notice to the selected vendors and/or other vendors along with the bid feedback
• Take care of releasing the POs to the vendors awarded with Data Entry Specialist
• Manage the approved vendors by regular performance check with the related teams.
• Maintain faithful relationship with approved vendors for quotation work.
• Develop new vendors with price competitiveness and proven experience.

Requirements

• Bachelor’s degree in business related required.
• Purchasing experience preferred.
• Reliable and detail-oriented without errors and mistakes on numbers.
• Must be familiar and have practical experience with MS Outlook, MS Word, MS Excel, MS Project, PowerPoint, SAP, and other applicable software.
• Effective communication and Complex problem-solving skills required.
• Schedule management with meeting all the required timelines.

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