Executive Admin Assistant - Jericho, Long Island Job at Fourth Floor, Jericho, NY

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  • Fourth Floor
  • Jericho, NY

Job Description

Our client, a gifting company based in Jericho NY, is looking for an Executive Admin Assistant to join their team ASAP on a temporary basis.

This role is full-time hours.

Responsibilities

• Support various executives with admin tasks, ensuring clear communication

• Manage complex calendaring and schedule meetings based on changing priorities

• Ensure the timely and accurate processing and payment for all invoices

• Book travel arrangements and maintain confirmations and itineraries

• Facilitate ordering of supplies and food orders as needed

• Coordinate meetings/ book conference rooms

• Manage incoming calls and emails - handling communications and forwarding to appropriate personnel when necessary

• Assist with completion of administrative paperwork and filing of important documents

• Other admin tasks as needed

• Maintain discretion and professionalism at all times

Qualifications

• 2-3+ years in administration supporting with calendaring & travel

• Skilled with Microsoft Suite

• Strong organizational and planning skills with a sense of priority for deadlines

• Attention to detail with a strong sense of urgency and follow-up

• Excellent interpersonal skills supporting a matrixed team environment

• Excellent communication skills, verbal and written

• Ability to recognize and react to changing work demands and complexities

• Excellent time & project management skills

• Strong sense of follow-up and urgency

Please submit your resume for consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Full time, Temporary work, Immediate start,

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