Job Description

MAC Products, one of the premier mass transit and utilities manufacturers in the North Jersey area, is currently looking for an Accounts Receivable / Payroll Specialist to join the team. This is a multifaceted role and this individual will be responsible for handling payroll, accounts receivable and HR, all in a paperless environment. The Specialist will wear many hats that include but are not limited to onboarding candidates, working with the Union as MAC works with the Local 3 Union, helping implement a new third-party HR platform / software, and running payroll for not just MAC Products but two additional companies under the same ownership.

Qualifications :

• Bachelor’s degree in Human Resources, Accounting, or a related certification
• 5+ years of experience in an accounts receivable role
• Experience with ADP Workforce Now
• Intermediate Knowledge of Microsoft Excel, Word, and Outlook
• Strong communication and interpersonal skills
• Attention to detail and proven ability to follow standard operating procedures.
• Desire to thrive in scenarios of team-based work or independent tasks, always looking to learn more and take initiative on many unique projects and tasks.

Payroll Responsibilities:

• Processing weekly hourly payroll
• Maintaining accurate and current data in the employee system and records
• Keeping records of personnel transactions such as hires, promotions, terminations, and employee attendance tracking
• Handle unemployment claims, garnishments, and inquiries from the Department of Labor
• Interacting with employees regarding payroll information and questions
• Entry of payroll within ADP Workforce Now, time clocks and badge administration
• Maintaining and generating reports for senior management

HR Responsibilities:

Compliance & Record-Keeping

• Support HR audits, OSHA compliance reporting, and annual postings.
• Respond to employment-related inquiries such as verification requests and unemployment claims.

Recruitment & Onboarding

• Assist with full-cycle recruitment, including job postings, applicant tracking, and interview coordination.
• Conduct new hire orientations and ensure a smooth onboarding process.

Payroll & Benefits Administration

• Support benefits administration, including employee enrollments, changes, and inquiries.
• Help coordinate annual open enrollment and employee benefits communication.

Employee Relations & Engagement

• Provide support in addressing employee concerns and workplace issues.
• Assist in conducting investigations and resolving employee grievances.

Accounts Receivable Responsibilities:

• Daily invoice processing
• Reconcile the cash receipts received from customers and ensure they are accurately recorded within the accounting system
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, and differences are resolved
• Assist the accounts payable team to verify and process invoices, ensuring proper coding and authorization
• Assist with ad hoc analysis and reporting to support the Controller and other members of the accounting team
• Perform other related duties and participate in special projects as assigned

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Onsite Monday - Friday

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