Senior Property Manager Job at Confidential, Alameda, CA

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  • Confidential
  • Alameda, CA

Job Description

We are seeking a highly skilled and experienced Senior Property Manager to oversee the day-to-day operations of a diverse portfolio, including industrial and retail properties. This position requires a proactive, detail-oriented professional with strong leadership capabilities and a thorough understanding of property management best practices. The Senior Property Manager will play a critical role in maintaining tenant satisfaction, managing vendors, optimizing financial performance, and supporting strategic property initiatives.

Key Responsibilities:

  • Serve as the primary point of contact for tenant relations, ensuring high levels of satisfaction and responsiveness.
  • Supervise and provide direction to Assistant Property Managers, third-party property managers, and maintenance staff, as applicable.
  • Develop, implement, and manage annual operating budgets for assigned properties.
  • Monitor and control operating expenses, capital expenditures, and administrative costs to achieve budgeted targets.
  • Source, evaluate, and negotiate contracts with vendors and service providers; oversee performance to ensure quality standards are met.
  • Solicit competitive bids and manage certain capital improvement projects through completion.
  • Oversee rent collection processes, including timely posting of payments and late fees; prepare bank deposits.
  • Review, code, and approve property-related invoices to ensure accuracy and proper classification.
  • Ensure timely processing of accounts payable and assist in resolving accounts receivable issues.
  • Verify vendor compliance by collecting and managing required documentation, including insurance certificates and contracts.
  • Conduct regular property inspections and support risk management initiatives; maintain accurate inspection records.
  • Lead property transition efforts including onboarding of new acquisitions, coordination of vacancies, and support for dispositions.
  • Respond promptly to property-related emergencies, including after-hours issues.
  • Travel to property sites as needed (approximately 10%; typically 1–2 day trips).
  • Perform additional duties and special projects as assigned.

Qualifications:

  • 5+ years of experience in property management.
  • Strong working knowledge of building systems, including roofing, HVAC, and parking structures, as well as retail lease provisions (e.g., exclusion clauses).
  • Advanced proficiency in Microsoft Excel for budgeting and reporting.
  • Familiarity with Yardi or similar property management platforms preferred.
  • Excellent communication, interpersonal, and relationship management skills.
  • Exceptional organizational, analytical, and decision-making abilities.
  • Flexibility to work non-traditional hours, including weekends and holidays, when necessary.
  • Reliable, self-motivated, and capable of managing multiple priorities in a fast-paced environment.

Job Tags

Holiday work,

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