Job Description

Administrative Assistant / Receptionist

Onsite at a Prestigious Asset Management Firm

Forrest Solutions, the nation’s leading onsite outsourcing and staffing provider, is seeking a polished and professional Administrative Assistant/Receptionist to support our client, a globally recognized asset management firm. In this high-visibility role, you’ll serve as the first point of contact for employees and visitors, creating a welcoming and seamless office experience while ensuring day-to-day operations run smoothly.

About Forrest Solutions

For over 45 years, Forrest Solutions has partnered with leading organizations to deliver exceptional staffing, onsite outsourcing, and workplace experience solutions. We pride ourselves on creating environments where talent thrives and clients receive world-class service.

What You’ll Do

• Serve as the face of the office, providing warm and professional reception for employees, clients, and VIP visitors.
• Answer and direct calls, manage visitor schedules, and prepare conference rooms for meetings.
• Coordinate catering and AV support for meetings and events.
• Partner with facilities and building management to maintain a safe, clean, and fully functioning workplace.
• Manage office supplies, vendor deliveries, mail, and courier services.
• Assist with real estate/floorplan management, including seating assignments and move coordination.
• Support onboarding for new hires with desk setup, supplies, and access cards.
• Collaborate with the global Corporate Services team on projects, events, and firmwide initiatives.

What We’re Looking For

• A polished professional with strong communication and interpersonal skills.
• Hospitality mindset with the ability to deliver concierge-level service.
• Highly organized and proactive, with strong attention to detail.
• Comfortable managing multiple priorities in a fast-paced, professional setting.
• Proficiency in Microsoft Office; experience with OfficeSpace, WISP, or Kastle a plus.

This is a fantastic opportunity to join a prestigious financial services environment, representing both Forrest Solutions and our client while making a direct impact on the workplace experience.

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