Job Description

The Lead Procurement Analyst will lead the planning and management of the vendor contract lifecycle, strategy, and yearly procurement initiatives. This role will be a function of the Legal, Contracts, and Risk Management (LCRM) Team and report to the Vice President of LCRM. The LCRM Team is part of Eight Eleven Group, the parent company to its divisions: Brooksource, Medasource and Calculated Hire. Eight Eleven Group and its divisions have over 40 offices across the United States to service its clients with a local touch coast-to-coast.

This role will be based in Indianapolis, Indiana. This individual will work on-site at Eight Eleven Group’s national headquarters in the Broadripple area. Hybrid remote-onsite schedule will be allowed after initial training period.

The ideal candidate is process focused and analytically minded, an excellent communicator, can effectively manage multiple priorities and projects, and build relationships across the organization.

Key Responsibilities:

• Forge relationships with organizational leadership to understand business’s vendor needs
• Lead full vendor engagement lifecycle, including creation of thorough vendor evaluation and decision-making process with relevant internal stakeholders (usually leadership), working with all relevant parties to approve direct and indirect costs, contract negotiation and execution, and continued relationship/interest/evaluation of vendor and costs. through vendor contract execution.
• Building and maintaining vendor contract renewal schedule which includes data collection, internal stakeholder review and collaboration, contract negotiations, and cost monitoring.
• Leverage Zylo software to track vendor updates and spend.
• Collaborate with Project Management Office (PMO) on anticipated new expenditures/projects to define scope and coordination of implementation efforts.
• Continually develop and communicate procurement vision and short- and long-term strategy
• Collaborate closely with Finance Team and divisional Presidents and Vice Presidents on spend approvals.
• Charged with procurement of office equipment (furniture, refrigerators, etc.) – collaborate closely with the Eight Eleven Real Estate Team to understand needs and attend occasional office construction and buildout calls

Additional Responsibilities:

• Manage internal stakeholder engagement to increase proactive procurement involvement in current and future projects
• Regularly communicate Procurement Team activity and ‘wins’ to Eight Eleven leadership
• Analysis and presentation of Eight Eleven Group spend data and assisting in creating and executing category strategies
• Drive continuous improvement of Procurement processes and policies
• Provide guidance to analyst(s) on creation and execution of negotiation strategies
• Create training, knowledge center documentation, and toolkits to further develop Procurement’s shared consciousness
• Support ad hoc projects, as needed

Job Requirements:

• 3+ years of procurement and/or applicable experience
• 1-2 years of SAAS procurement experience required
• Ability to work cross functionally with finance, legal, compliance, information security, and project management teams
• Strong interpersonal skills including the ability to build relationships, active listening, and ability to influence stakeholders
• Ability to operate in a collaborative, fast-paced team environment, manage competing priorities, and adhere to deadlines
• Knowledge and experience with contract negotiations
• Experience using Microsoft Office 365 software stack (Outlook, Excel, PowerPoint, Loop, etc.) and/or Salesforce preferred.

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