Job Description

Overview:

We are seeking a highly organized and detail-oriented Project Coordinator to lead a variety of internal projects—from routine turnkeys to more complex initiatives. This role is responsible for scheduling and coordinating internal Make Ready Technicians, managing project timelines, processing work and purchase orders, maintaining documentation, and overseeing inventory.

The ideal candidate excels in time management, communication, and problem-solving, and thrives in a collaborative, fast-paced environment to ensure projects are completed on time, within budget, and to the highest standards.

Summary of Responsibilities:

• Schedule and coordinate internal Make Ready Technicians to ensure timely and efficient project execution
• Manage and monitor project timelines, deliverables, and resource allocation across multiple projects
• Oversee and process purchase orders, ensuring accuracy and timely procurement of materials
• Maintain comprehensive and up-to-date project documentation to support smooth operations and reporting
• Track and manage inventory for all project-related materials and supplies
• Collaborate with internal teams to align on project goals, expectations, and schedules
• Assist in the planning and execution of both routine turnkeys and more complex internal projects
• Ensure all projects are delivered on time, within budget, and in accordance with quality standards
• Proactively identify, troubleshoot, and help resolve project-related issues or delays
• Communicate project status, updates, and challenges clearly and consistently to management and relevant stakeholders
• Perform additional duties as assigned by management to support the successful delivery of projects

Essential Qualifications :

• Proficiency in Spanish (both written and spoken) is highly preferred.
• Minimum of 1 year of experience in project coordination or a related role.
• Demonstrated time management skills with the ability to effectively prioritize and manage multiple tasks.
• Previous experience in clerical work or office administration is preferred.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Familiarity with calendar management tools and scheduling best practices.
• Excellent phone etiquette and professional communication skills.
• Ability to proofread and review documents for grammar, punctuation, and clarity.
• Experience with QuickBooks is a plus, but not required.
• A proactive, team-oriented attitude and a problem-solving mindset are key to success in this role.

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