Job Description

Job Title: Personal Assistant with Driving

Location: Schaumburg, IL (Onsite)

Hours: Should be Flexible as per the CEO schedule

Responsibilities:

• Calendar & Schedule Management:
• Coordinate the CEO’s complex calendar, scheduling meetings, travel, and personal appointments.
• Manage and update itineraries regularly, ensuring that the CEO’s time is optimized and commitments are met.
• Travel Coordination:
• Arrange both commercial and private travel, ensuring logistics and accommodations are in place.
• Drive the CEO to scheduled appointments, meetings, and events according to the calendar.
• Driving & Transportation:
• Provide safe, reliable, and timely transportation for the CEO to various locations as per the CEO's schedule.
• Ensure the vehicle is well-maintained, clean, and ready for use at all times.
• Event & Corporate Support:
• Help coordinate corporate events, parties, and luncheons, including arranging catering, assisting with setup, and ensuring smooth operations.
• Assist with the cleanup and provide ongoing support during events.
• Personal Assistance & Errands:
• Complete personal errands such as picking up documents, gifts, supplies, and other items as requested.
• Ensure personal appointments are scheduled and attended as needed, with privacy and discretion.
• General Office Support:
• Provide general office support, including drafting correspondence, filing, research, and data entry.
• Order office supplies, manage building work requests, and maintain office functionality.
• Technology Support:
• Assist with business and personal technology needs, troubleshooting as necessary.
• Confidentiality & Discretion:
• Handle highly confidential information with the utmost care and discretion.
• Maintain professional relationships and handle both personal and professional matters with privacy.

Qualifications:

• Valid driver’s license with a clean driving record.
• Proof of automobile insurance.
• Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
• Strong organizational skills and the ability to manage multiple priorities.
• Proactive and flexible, with a strong sense of initiative and problem-solving.
• Ability to work independently while understanding when to seek guidance.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality in both personal and professional matters.

Additional Requirements:

• Flexibility to adjust work hours as needed to accommodate the CEO's schedule.
• Ability to assist with a wide variety of tasks, both personal and professional.

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