Job Description

We have a fast paced Tech company in San Diego, CA seeking a strong Office Coordinator on a part-time basis.

Pay is $28/hr

This role would be sitting at a busy front desk and would need to juggle visitors along with doing other related work.

This is 100% onsite and NOT a remote role.

Must be able to speak Mandarin!

Hours are 1-6pm Monday-Friday

This role is temp to hire!!

Responsibilities

• Direct incoming calls and communications
• Meet and greet clients, visitors and all levels of staff
• Support guest needs, e.g. on-site parking during meetings, transportation arrangements
• Coordinate conference room assignments for meetings and presentations
• Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas
• Order meals for business meetings
• Order office supplies
• Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities
• Keep petty cash box for miscellaneous expenses and reconcile monthly
• Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS
• Provide general administrative support to the investment team
• Oversee and maintain the investment teams’ calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas
• Prepare expense reports for the investment team
• Assist in the preparation of materials for meetings and presentations
• Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents
• Assist in organizing special events
• Reconcile credit card statement
• Draft letters, memorandums, and proofread when needed
• Provide back-up support to the Administrative Assistant

Requirements

• Regular working hours
• One year of administrative experience
• Associate’s degree or two years of related experience; college degree strongly preferred
• Advanced proficiency in Microsoft Office Suite
• Professional appearance
• Strong ability to multi-task and adeptness at managing time
• Excellent verbal and written communication skills
• Client service oriented
• Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs
• Take initiative for the Firm’s needs within the scope of duties
• Must be team oriented and able to work collaboratively with Administrative team and all personnel
• Act as the go-to person for the office
• Take initiative to improve work efficiency and the work environment
• Gmail for calendaring
• Being able to lift up to 25 pounds (loading soda and office items from Costco)

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