Job Description

Executive Assistant

Location: West Hollywood, CA

Specialty: Non-Clinical – Administrative

Shift: Day (5 x 8 Hours) 8:00 – 17:00

Position Details

Experience Required:

• 3–5 years of experience as a senior-level administrative or executive assistant, preferably in a hospital/healthcare setting
• Strong computer skills and Microsoft Office expertise

Key Responsibilities

• Calendar Management:
• Manage and maintain the Chief Genomic Officer’s (CGO) calendar, appointments, meetings, and travel arrangements.

Meeting & Event Coordination:

• Arrange and coordinate meetings/events, meeting rooms, contact attendees, ensure materials and equipment are ready, and facilitate attendance.

Administrative Support:

• Provide day-to-day administrative support and assist with all affairs related to the CGO office.
• Event and Project Support:
• Coordinate events, track timelines, and provide logistical support for strategic initiatives and special projects.

Other Duties:

• Perform other duties as assigned by the CGO or department leadership.

Skills Required

• Strong computer literacy (Microsoft Office, Windows)
• Excellent organizational skills with strong attention to detail
• Ability to multitask and manage multiple priorities under short timelines
• Excellent interpersonal skills and a professional demeanor
• Ability to collaborate with internal and external stakeholders

Skills Preferred

• Team player with the ability to work effectively in a fast-paced environment
• Prior experience supporting executives in hospital/healthcare settings
• Experience in independently managing projects and assignments

Department Overview

• The Genomic Center aims to advance genomic research through:
• Establishing a leading research institution in genomics
• Building relationships with legislative and academic leaders to promote genomic initiatives
• Developing strategic partnerships with internal departments and external organizations
• Supporting research priorities and community benefit initiatives

Job Tags

Similar Jobs