Job Description

Job #2139

We are seeking a high-performing Executive Assistant to support the Founder & CEO of a fast-paced, dynamic organization in Upstate New York. The ideal candidate is experienced (5-10+ years), proactive, organized, and tech-savvy, with a proven track record of supporting a Founder/CEO, or an UHNW individual. This is a hybrid, full-time position requiring in-office presence 3 days per week (with flexibility on the days). Candidates must be local or willing to relocate (relocation assistance provided).

Responsibilities (but not limited to):

• Manage and triage a high volume of emails, flagging priorities and drafting responses
• Maintain and improve an efficient digital and physical filing system
• Proactively keep the CEO organized and one step ahead of schedule
• Calendar and meeting management, including prep materials and follow-ups
• Coordinate travel arrangements and detailed itineraries
• Manage confidential and sensitive information with discretion
• Liaise with internal staff and external partners on behalf of the CEO
• Provide general administrative support and handle ad hoc projects as needed

Requirements:

• Minimum 5 years of experience supporting a CEO, Founder, or UHNW individual
• Exceptional organizational, multitasking, and problem-solving skills
• Highly tech-savvy; comfortable with productivity, communication, and scheduling tools (e.g., Google Workspace, Microsoft Office, Slack, Zoom, etc.)
• Strong communication skills, both written and verbal
• Ability to anticipate needs and operate with a high level of discretion and professionalism
• Able to work independently with minimal direction
• Comfortable working in a fast-paced, evolving environment
• Local candidates only (or within a reasonable commute); must be willing to relocate if you're not already in the area

Pay: Up to $140,000 + full benefits + bonus eligibility

Schedule: Monday-Friday, 8/9am-5/6pm with flexibility after work hours and weekends as needed.

Location: Syracuse, NY. This is a hybrid role with expectations of being in the office 3 days a week

Looking to hire immediately!

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