Commercial Assistant Property Manager Job at Lincoln Property Company, Washington DC

eTh3aXV4YkgySDlTNWNMS3c4S0NCMVd2QlE9PQ==
  • Lincoln Property Company
  • Washington DC

Job Description

As a Assistant Property Manager , you will be responsible for day-to-day oversight of all tenant correspondence, administration of tenant lease agreements, billing and collecting tenant receivables (AR), processing and mailing invoices (AP), preparing monthly and quarterly reports, assisting in annual budget preparation, event planning, vendor correspondence and assisting the Property Manager with special projects as necessary.

Job Responsibilities:

General Administrative Duties

  • Oversee day to day office communication
  • Maintain office supply inventory
  • Draft memos and correspondence
  • Enter tenant work tickets in online work order system
  • Organize lease, vendor and building files
  • Administer tenant security key cards and activation approval process
  • Maintain office contact list including tenant contacts, management office contacts and emergency contacts
  • Update office calendar for building, accounting, and other project specific deadlines

Assist the Property Manager

  • Conduct routine building inspections
  • Perform janitorial inspections
  • Maintain tenant relations and coordinate quarterly tenant meetings
  • Manage tenant move in process
  • Assist construction manager and tenant during build-out phase of tenant suite
  • Assist with touring available space to prospective tenants upon request
  • Prepare vendor contracts
  • Assist in annual budget preparation package

Process Accounts Payable

  • Adhere to the accounting deadlines to ensure no delinquent payments
  • Code all invoices with the correct expense code using the approved budget
  • Ensure that each invoice is valid and has a purchase order (PO)
  • Ensure vendors are registered in RMIS
  • Manage check return process
  • Maintain AP files for all vendors

Process Accounts Receivables/Collections

  • Use lease abstract to setup tenant billing in the accounting system
  • Deposit daily receipt of tenant rent payments and enter in accounting software
  • Create and deliver monthly rental statements to tenants
  • Run delinquency reports as directed

Lease Administration

  • Review and “abstract” new tenant lease agreements
  • Input information into accounting system for billing and tracking
  • Update contacts, lease dates, billing information, insurance dates for monthly report generation
  • Order tenant suite signage / lobby directory, tenant gift in coordination with move
  • Generate monthly insurance expiration reports
  • Maintain both original lease agreements/amendment documents in secure safe and all tenant lease files in electronic database

Monthly Reports

  • Prepare month-end accounting “closing reports”
  • Run audit trail accounting reports for the month-end close
  • Each month review the expense distribution report to ensure all invoices are coded properly
  • Prepare month end accruals and expense variances
  • Ensure monthly and quarterly client reports include variance comments, capital variances, and executive summary updates

Job Qualifications:

  • Bachelor’s Degree preferred or equivalent combination of education, training, and experience. Commercial real estate experience preferred
  • Basic accounting and financial management experience preferred
  • Proficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) is required
  • Knowledge/Experience with other software applications such as MRI, Yardi, and Kardin is a plus
  • Strong written and verbal communication skills
  • Strong customer service and people skills
  • Excellent time-management and general organization skills

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: .

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Job Tags

Similar Jobs

OneDigital NorCal HR Consulting

Scientist-Senior Scientist- Protein Chemistry Job at OneDigital NorCal HR Consulting

A small stealth biotech company in downtown Seattle is seeking a highly motivated Scientist or Senior Scientist to join our dynamic team. The ideal candidate will be responsible for protein expression, purification, characterization, and analysis, with a focus on protein...

Porsche Cars North America

Junior Automotive Technician Job at Porsche Cars North America

 ...work of junior or in-training technicians Maintain necessary training to meet Porsche Classic Standards Education: Automotive technical degree preferred Porsche Master Technician Certification preferred Porsche Classic Technician Certification preferred... 

AllStaff Careers

Payroll, Billing and Receptionist - Help People & Love Where You Work! Job at AllStaff Careers

 ...Looking for a job where your work matters, your company is growing and has a great work culture? Join AllStaff as Payroll, Billing...  ...environment Who We Are: AllStaff is a locally owned staffing agency based in Northeast Ohio with offices in North Lima and Beloit.... 

Garland Heating and Air Conditioning

Director of Operations - HVAC Mechanical Job at Garland Heating and Air Conditioning

 ...been a leader in providing top-tier mechanical contracting services, specializing in HVAC installations for the water and wastewater treatment...  ...Key Responsibilities: Operational Oversight : Lead and manage day-to-day operations of the construction and service divisions... 

Allied Consultants, Inc.

Project Coordinator Job at Allied Consultants, Inc.

 ...to clients in Texas. We are currently seeking an experienced Project Coordinator to be a key resource on a technical services team....  ...opportunities employer. **Location of job: Mostly remote work, but the role is expected to report to client's location at least...