Job Description

We are looking for a detail-oriented Accounts Payable Specialist to join our team in Richardson, Texas. In this role, you will support the accounting department by managing accounts payable processes, ensuring accurate invoice processing, and maintaining organized financial records. This is an excellent opportunity for someone with strong organizational skills and a background in accounting or bookkeeping.

Responsibilities:

• Process vendor invoices by performing three-way matches and coding them accurately for timely payment.
• Maintain and organize accounts payable documentation, ensuring all files are scanned and stored appropriately.
• Prepare and print accounts payable checks, verify their accuracy, and handle mailing procedures, including applying postage.
• Assist with month-end and year-end closing activities, ensuring all deadlines are met.
• Support quarterly and annual audit processes by providing necessary documentation and resolving discrepancies.
• Research and resolve issues related to accounts payable, tracking discrepancies, and maintaining clear communication with vendors.
• Collaborate with accounting team members to complete special projects and miscellaneous assignments as needed.
• Maintain a clean and organized work area to ensure security and efficiency.
• Generate accurate reports and maintain department files to meet established standards and compliance requirements.
• Keep management informed of significant activities and issues within the accounts payable function.

Qualifications

• Associates degree required
• 10 + years of relevant experience, in a manufacturing environment.
• Proficiency in Microsoft Excel, Word, and Outlook, with experience in data entry and database management.
• Strong familiarity with basic bookkeeping principles and accounts payable processes.
• Exceptional attention to detail and accuracy in managing financial records.
• Highly organized with the ability to manage multiple tasks and meet deadlines.
• Experience with invoice processing, coding, and check runs.
• Strong communication and problem-solving skills to address discrepancies and collaborate effectively with team members.

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