Job Title: Accounting and Office Assistant
Department: Administration
Reports to: Principal and Business Manager
Status: Part-time, Non-exempt
Summary:
The Accounting and Office Assistant supports and collaborates with the Business Manager and Principal in managing day-to-day accounting and administrative tasks.
Essential Duties and Responsibilities:
● Review and code American Express transactions with a high level of accuracy
● Create Accounts Receivable Invoices
● Enter Accounts Payable Invoices
● Maintain Accounts Payable and American Express files
● Provide Administrative and Personal Assistance to company Principal and Business Manager
● Perform general office tasks – answering phones, checking & distributing mail, ordering supplies, errands, etc.
● Uniform inventory tracking, organizing, and ordering
● Monthly office lunch orders; may require pick-up
● Maintain office snacks and breakroom supplies
● Assist with internal staff event planning
● Participate in office meetings when requested
Skills:
● Strong organizational skills.
● Ability to communicate effectively verbally and in writing.
● Attention to detail.
● Advanced technical ability.
● Ability to work autonomously, applying sound judgment and decision-making skills to situations.
● Ability to work efficiently and accurately
● Proficient in all Microsoft Office applications
Education and/or Experience:
● Basic understanding of accounting principles
● 3-5 years of experience with QuickBooks Online
● Proficient in all Microsoft Office applications
Physical Demands and Work Environment:
● Work is performed indoors in an office setting.
● Regularly use hands to type, handle, or feel.
● Required to use close vision, distance vision, color vision, peripheral vision, depth perception , and the ability to focus.
● Ability to lift 20 pounds.
● Must have clear, easy-to-understand oral communication ability.
● Ability to sit for prolonged periods.
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